Lucan United Football Constitution 2007

Executive Committee:

Role: Name:

Chair Person: Ann Byrne (*)
Hon. Secretary: John Doyle (*)
Treasurer: Dave Monaghan (*)
Exe Member: Noel Shanahan
Exe Member: Alan McGovern
Exe Member: Christy Moran
Exe Member Tony Blount
Exe Member: Pauline Blount
Exe Member: Ciaran Masterson

(*) Trustee

Preamble:

1.1 The club shall be known as Lucan United Football Club.

1.2 The official colors of the club shall be Red White & Black.

1.3 The objectives of the club shall be:
To promote the game of Football (soccer) by the provision of facilities and technical skills
To take part in competitions for ladies, men , junior boys and girls.
To create a spirit of sportsmanship and community participation amongst members through the development of physical skills, self discipline teamwork and Co-operation.
To continue improving the facilities, players and community involvement on an ongoing basis.
To communicate in an open and honest manner with each other.
Embrace and encourage new ideas amongst our members.
Structure:

2.1 The day too day organization and control of the club shall be conducted by an executive committee.
2.2 The executive committee will consist of 12 members elected by the general body at the AGM.. A chairperson will be elected by the executive committee through an open show of hands at the first meeting. All other appointments such as Treasurer and Club Secretary will be will also be elected at the first executive meeting again by an open show of hands. A chairperson may not serve more than two years consecutively. He/She may however be selected again after a years break in services.
2.3 The function of the chairperson shall be to chair all executive and general meetings of the club. In the absence of the chairperson the Honoree Secretary will take the chair or in the absence of both, the person will elected from those present.
2.4 In the advent of a tie in voting the chairperson will have the casting vote. The chairperson will be the club representative at all outside meetings unless deemed different by the majority of the executive.
2.5 All Managerial appointments and dismissal must be voted on by the executive.
2.6 Background checks or Executive committee sponsors must be obtained when new managers or committee members join the club.
2.7 There must be at least 6 of the executive available to cast a vote
2.8 The Hon. Secretary or designee will keep minutes of all meetings of the executive and of annual general meetings and special general meetings of the club.
2.9 The Hon. Secretary or designee must contact all members of the executive to inform them of meetings and the agenda of the meetings, failure to do so will give that member the right to cast a vote on a later date on all proposals made and passed at the meeting which in turn could change the result. Any member who is contacted but does not turn up does not have the right to vote at a later date.
2.10 The Treasurer shall take charge of all funds of the club and keep regular accounts of income and expenditure and supply these accounts at the clubs monthly meetings to each member of the executive. Any expenditure to the club must supply a receipt to the treasure which in turn will be supplied by the treasurer to any member of the executive on request. An auditor will be appointed by the executive before the AGM to audit the financial presentation to the club members. (This auditor will not be a member of the executive).
2.11 Club funds shall be lodged in the saving accounts of the club deemed by the executive.
The executive will meet at least once a month January to December at any time or place that may be appointed by it.
2.12 The executive will have powers of co-option to fill vacancies, which may occur from time to time within its ranks.
2.13 Any member of the executive who misses three meetings in a row without communication to the Hon Secretary will be terminated from the executive.
2.14 If five or more members of the executive feel that another member of the executive (inclusive of the chairperson) is giving no contribution to the committee they can propose a no confidence ballot. This will be done by a show of hands, but can be done by secret ballot on request of two or more members. There must be al least eight members of the executive present to cast this vote.
2.15 The executive shall be the official interpreter of this constitution and shall have power to deal with any matters not provided for in the constitution and rules.
2.16 A Management Committee or Trustees maybe appointed by the executive as they see fit. The Management Committee or trustees with the approval of the executive may borrow such sum of money and upon such terms and conditions as they see fit and to execute a deed of charge, deposit of title deeds over the land and premises belonging to the club as security for all sums due by the trustees to the particular bank or lending institution on a current or loan account together with the interest thereon at such rates as may be agreed upon. So however that the total amount out standing at any one time may not exceed such amount as may from time to time be determined by resolution of the executive of the club.

General meetings:

3.1 The annual general meeting should take place in the month of January (This Date may be pushed out by the Exe Committee for a period of no longer than 2 months if deemed necessary by Exe Committee).
3.2 At least 21 days notice should be given of A.G.M.
3.3 Agenda should be published and available seven days in advance if required.
3.4 The agenda should include:
Chairperson Address.
Secretary’s Report.
Treasures Report.
Proposed Amendments to Constitution and Rules.
Resignation Of Executive.
Election of executive.
Any Other Business.

3.5 Each adult member 18 and over is entitled to one vote
3.6 One parent may vote on behalf of their child if the child is under 18 years of age
3.7 Changes and additions to the constitution may only be made at the AGM or a special meeting called for the purpose. Adoption of changes or additions must be agreed by two thirds of those present and voting.
3.8 All proposed changes to the constitution and rules can only be submitted by an adult club member and must be seconded. Proposals of changes to the constitution or rules must be submitted to the Hon. Secretary 14 days before the A.G.M.
3.9 A special meeting may be called to propose changes to the constitution and rules if 15 or more members of the club sign letter requesting the meeting.
3.10 A quorum for an AGM is one half of all adult members.
3.11 A quorum for a general meeting is a third of all adult members.

Membership:

4.1 The admission of any men women boys or girls rests with the executive, but in normal circumstances will generally be delegated to the team managers.
4.2 The executive have the power at any stage to terminate membership of any member who in their opinion does not abide by the rules of the club.
4.3 A team manager at any stage can terminate a player membership to the club, that player has fourteen days to submit to the executive a written appeal. The executive word is final. If the appeal is upheld the player may or may not go back to the same team depending on the manager and executive decision.
4.4 A team manager has the right at any stage to move a player from his team without question to another team within the club if he has the agreement of the other team manager and the Executive committee.
4.5 A team manager can request players from another team within the club and may play these player on consent of the other team manager.
4.6 All players are signed for Lucan United Football Club and not just one particular team and again may be required to move team from time to time.
Discipline:

5.1 Matters of discipline will be dealt on a day too day basis by the team managers.
5.2 Appeals will be dealt with by a sub section of 3 members of the executive and their decision is final and they are under no obligation to explain their decision.
5.3 Appeals will not be heard due to players been dropped by their manager.
5.4 The team manager has full control of team affairs.
5.5 Each team manager will lay down guidelines for his own team around discipline, if these are not met a player may be asked to leave the club by that Manager.
5.6 Players can be fined for being late for meeting times for matches if deemed appropriate by their manager. The fine will be decided by the team manager but can’t exceed a weeks subs. Physical Fighting among players could result in instant dismissal from the club.
5.7 Abusive behavior may result in instant dismissal from the club.
5.8 Frequent fining could result in dismissal from the club.
5.9 A player may serve a suspension laid down by the Exe Committee if they deem his/her actions require further discipline than already laid down by the league.

Subscriptions:

6.1 The executive can change membership fees as they deem fit.
6.2 The annual subscriptions fees shall be payable in advance by 11th of august every year. If the fees are not paid within two weeks of this date the player may be dropped from all activities until payment.
6.3 Underage players unemployed players or players who are attending full time third level education will be asked to pay a reduced rate deemed by the executive.
6.4 Members will also be asked to pay a weekly subscription deemed by the executive, if a player owes two weeks subs they may be dropped from the team until their balance has been paid.

Fundraising:

7.1 All members of the club are required to take part in fund raising. This is not optional.

Affiliation:

8.1 If in order to protect or promote the interests of the club the necessity should arise to affiliate or terminate affiliation with any other club such affiliation or amalgamation will be considered at EGM.
8.2 This may be accomplished only by a majority of two thirds of the club membership being available for this meeting to vote.

Interpretation:

9.1 If at a time a circumstance a rises which there is no provision in this constitution and rules or regards of the interpretation or application of these rules, the same shall be brought before the executive and their decision is binding.
9.2 The club is non-political, non-racial and non-sectarian.

Indemnity:

10.1 Every committee person, officer or servant of the club shall be indemnified by the club against, and it will be the duty of the executive to pay all cost, losses or expenses which they may incur or become liable to for reason of any contract or any duty entered into on behalf of the club as duly authorized by the executive.

Assets:

11.1 The club will have the power to hold and sell, lease, mortgage or charge real and personal property.

The club will appoint a caretaker of the Lucan United Football Constitution and rules and he/she role will be to police the members of the club and highlight to the executive any non-conformance to the constitution and rules by the executive themselves and the other members of the club. This person will also be a member of the executive committee.